BOARD MEETING PREPARATION PACK — PORTFOLIO SAMPLE
Prepared by: Bello Oluwaseunfunmi Ruth, Executive Assistant
Meeting: Q3 Board Meeting | Date: [DD Mon YYYY] | Location: [Boardroom / Zoom]

1. AGENDA
   09:00  Welcome & apologies
   09:10  Approval of previous minutes
   09:20  CEO report
   09:50  Financial review (CFO)
   10:20  Break
   10:30  Strategic decisions (see §3)
   11:15  Risk & compliance update
   11:45  AOB and close

2. EXECUTIVE SUMMARY
   • Revenue tracking 4% above plan YTD.
   • Two strategic decisions require board vote (see §3).
   • One material risk added to the register (cyber).
   • Hiring plan on track; two senior roles open.

3. DECISION POINTS
   D1  Approve FY capital allocation revision
   D2  Endorse new market entry (Phase 1 scope only)
   D3  Ratify updated delegation of authority

4. ACTION TRACKER (Carried forward)
   A-024  Finalise ESG disclosure framework    Owner: COO   Due: T+14
   A-031  Refresh cyber incident playbook      Owner: CISO  Due: T+30
   A-033  Publish updated code of conduct      Owner: Legal Due: T+21

5. SUPPORTING DOCUMENTS CHECKLIST
   [x] Prior minutes                [x] CFO deck
   [x] Risk register (v3.2)         [x] Legal memo — market entry
   [x] Hiring plan appendix         [ ] External auditor letter (pending)

6. ATTENDANCE
   Chair, CEO, CFO, COO, 4 NEDs, Company Secretary, EA (minutes).

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